Database (PICS) Administrator

We are looking to recruit a successful candidate that has a passion for data management and attention to detail for a full time position!

The position duties include:

  • Daily maintenance of our client database (PICS) including the inputting and extracting of data from the system to generate accurate finance
  • Accurate and timely submission of the financial return on a monthly basis including the analysis and reconciliation of all data
  • Using reporting tools to provide regular data and statistics across the training division inclusive of Directors
  • To register learners and claim certificates within set timescales
  • Ensuring all learner paperwork is completed to a high standard and complies with SFA/EFA contractual and audit requirements
  • In addition to this you will also work as part of the administration team compiling and auditing paper work to encompass a high level of attention to detail
  • Reception cover is a necessity within this role so excellent customer service is a must!


The following skills and experience are required:

  • Highly developed PC skills with a vast knowledge of Excel
  • Excellent numerical skills and experience of working to tight deadlines
  • Ability to use initiative and be proactive when carrying out workload
  • Excellent communication skills with a high standard of presentation
  • Good organisational and time management skills


The following skills and experience will be an advantage:

  • Previous experience of working with statistics and databases
  • Ability to communicate appropriately to Director level


Please send your CV to:

Kate Sperring, Reflections Training Academy,

15a Colston Street, Bristol, BS1 5AP

or by email:

kate.sperring@reflectionstraining.co.uk